7 Top Productivity Tools To Enhance Team Collaboration

In today’s global business environment, many organizations have offices in different locations and remote working is gaining popularity. These exciting changes in today’s workforce also bring new challenges to management, collaboration, and team building. The great news is, technology has also kept up with today’s new remote workforce.

The right tools can enhance employee collaboration. Moreover, these productivity tools can optimize workflow, streamline operations, increase productivity, and minimize costly delays or errors. To help you build a productivity stack that will enhance team collaboration, we’ve curated the 7 top productivity tools. Enjoy!

Project Management

Project management tools help track the progress and status of your projects in one place. Project management software is certainly not new age. However, recent tech-based tools like Trello, Asana, and Clickup will help you master project management online and supports team communication. Here are a few of our favorites:

Trello

Created based on the Kanban philosophy, Trello is a highly visual and intuitive tool that allows you to break down a project into smaller pieces by creating a “card” for each task. A task can then be assigned to an owner and the cards can be arranged into columns to represent the different stages of a project. The columns are set up on a board, which allows the team to have a bird’s eye view of the project’s status.

The basic plan is free and you can get additional features for $9.99 per user per month.

Trello

Asana

Asana is one of the most popular project management apps online. Users can assign tasks to other members, add followers to projects, and monitor project status in real-time on a centralized platform. You can also use the app to create to-do lists or calendars for high-level planning and manage workflow using its visual interface. The platform integrates with popular tools, from Adobe Creative Cloud and Dropbox to Litmus, Slack, and more.

The basic plan is free and premium plans start at $9.99 per user per month.

Asana

Team Communication

It’s not always easy to make sure that everyone on a project is acting with the latest information in real-time, especially when team members are spread across different locations and time zones.

A team communication tool helps you keep all the communication threads in one place so everyone is on the same page without having to spend hours digging through emails.

Slack

Employees can communicate with the entire team, direct message individuals, video chat with team members, or share files in real-time through different “channels” that organize messages by topic.

All the conversations are searchable and you can integrate the app with many other popular productivity tools, such as Google, SalesForce, and Dropbox to streamline workflows.

The basic plan is free and paid plans start at $6.67 per user per month.

Slack

CloudApp

As the saying goes, “a picture is worth a thousand words.” In many cases, a simple annotated image, a short video, or a quick GIF can save your team a lot of time while avoiding misunderstanding.CloudApp is a visual communication tool that allows employees to communicate with screenshots, videos, GIFs, and image annotations so they can get the point across faster and more accurately.

The basic plan is free and you can get more features starting at $9 per month.

Document Sharing

Version control is one of the biggest headaches when multiple team members are responsible for different parts of a task and need to work on the same document.

An app that allows everyone to access the same file in real-time eliminates the issue of having multiple versions of the same document, which could lead to costly errors and confusion.

Google Drive

Google’s collaboration tool includes its Docs, Sheets, and Slides applications. All the files are saved on Google Drive and can be accessed by authorized team members who can edit or view the files. All the changes are saved automatically and instantaneously so everyone is working on one single version and can see all the updates in real-time. In addition, Google’s AI-driven technologies allow users to organize and search documents efficiently.

Drive Enterprise costs $8 per active user per month, plus $0.04 per GB of storage.

Quip

Quip is a document collaboration app that allows team members to view or edit a single, live version of a document to avoid errors and inefficiencies caused by having multiple versions.

In addition, you can integrate other productivity tools, such as calendars, Jira, SalesForce, Vidyard, so employees can manage key communications all within the Quip doc.

You can get started with a free trial. The annual plan is $30 per month for a team of five plus $10 per month for each additional user.

Unified Communication

As teams are spread out across different locations since remote work is becoming increasingly popular, businesses need a communication platform that combines business phone system, voice calls, video conferencing, screen sharing, file sharing, and more into one centralized interface to facilitate collaboration.

Joon

Joon offers cloud-based communication solutions that integrate business phone (VoIP), virtual computing, cabling and wiring, security systems, and communication consultation to help your team communicate and collaborate cost-efficiently from anywhere in the world.

With its customized solutions, clients can acquire a unified communication system that fully integrates into any business ecosystem. Contact Joon to request a quote for your customized solution.

Conclusion

Choosing the right team collaboration tools is the key to boosting productivity and streamlining workflows for your business.

To get the best solution that suits your needs, look for a feature-rich platform that combines the essential functions you need into one single interface so employees don’t have to switch among applications — which can be inefficient and error-prone.

In addition, the best tools should have an easy-to-use and intuitive interface, allow administrators to set privacy options, and offer integrations with other common apps that you already use in your business.

Last but not least, opt for a cloud-based solution so everyone can access the same files and software in real-time to minimize miscommunication and version control issues.

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